How Timesheets Work
Timesheets are relatively straightforward, but learning how they work before implementing them never hurts harrysbarvenezia. Here are the basics:
- Choose between digital and paper timesheets.
Depending on how you pay your employees and your company’s infrastructure, digital or paper timesheets may be better suited for your needs game judi slot. Choosing a digital timesheet will streamline integrating your time and attendance data with your payroll processing software, so they’re likely easier for business owners like yourself. They also make data storage far easier and lower the chances of data loss or human error.
However, in certain jobs, the old punch card and wall-mounted reader remain the norm. These paper timesheets continue to be popular, since they’re more simple and less expensive. So if you need the least expensive timesheet solution possible, choose paper. However, since employees can’t specify the number of hours spent by project with paper timesheets, nor can you integrate paper timesheets with your payroll software, digital timesheets may be worth the investment.
- Decide how often employees must file their timesheets.
Just as there are several types of payroll frequencies, so, too, are there several frequencies for filling out and submitting timesheets. These include:
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Daily timesheets, where your employees log their time at the start and end of every workday
Weekly timesheets, in which employers log all of their hours for the workweek
Biweekly timesheets, in which you designate a given date during a two-week period that employees submit all of their hours worked
Bimonthly timesheets, in which you designate two dates per month during which employees submit the total number of hours they worked
Monthly timesheets, in which your employees submit the total number of hours worked at the end of the month
No matter which frequency you choose, your employees should still clock in and out for all of their shifts. This provides dual benefits: You’re not left estimating the number of hours an employee worked when it’s time to run payroll. And it can ensure employee accountability, as it’s far harder for employees to engage in time theft if they have to record the number of hours they worked each workday.
- Have your employees clock in and out.
At the start of an employee’s shift, your employees should clock in for the day. Then, they’ll clock out once they finish work. Your employees should also clock in and out at the start and end of their breaks, and indicate their vacation days so you don’t overpay them.
Employees bear sole responsibility for clocking in and clocking out – you don’t need to do it for them. This way, your employees are accountable for accurately reporting their hours and answering questions you have about potentially inaccurate timesheets. [Learn what time clock rounding is.]
- If applicable, have your employees categorize their time by project.
Although timesheets are commonly associated with hourly workers, full-time employees may need to use them as well. In fact, timesheets are especially important for full-timers if you bill clients by the hour. In this case, your full-timers should indicate not only when they worked but what projects they worked on and for which clients. With this information, you can accurately bill your clients and answer clients’ billing questions.
- Approve your employees’ timesheets weekly.
You should collect your employees’ timesheets after their final shift during a workweek or at the end of each workday. You’ll then need to approve these timesheets for payroll. If you have a question about an employee’s timesheet, you can ask the employee about the hours in question.